If you have to use an infographic, it must be the secondary form of communication. For example, it's hard to describe a visual process or workflow. Complex designs can be difficult to follow or distracting.Īlt text is unlikely to explain the non-verbal elements of your infographic correctly. Infographics are a challenge not only for individuals with visual impairments, but also for individuals with cognitive disabilities. It’s difficult to make complex images accessible. alt text, captions and titles for images.It’s your responsibility to make sure alt text is included. Make sure alt text is written in plain language. Do not include things like "image of" or "picture of". Using alt text means all users can access the same information (for example screen readers read out the alt text).Īlt text needs to describe the image, its purpose and its meaning. The purpose of alt text is to describe the information or function of an image to users who cannot see it. Images must have alternative text (or alt text). Only use images that help the user, for example if they make it easier for some users to understand information.ĭo not use decorational images, they offer no value to the user. Never use images of text as this not accessible. Placement of the document on the website must include the English version so it can be reviewed to ensure information remains relevant. Make sure the name of the language in English is also included in the top right corner.
#Document accessibility standards pdf#
Produce in both PDF and Word accessible formats and check fonts are displaying accurately. Get a quote from the translation company that includes independent checking as a minimum and consider community approved checking for marketing materials and resources. Make sure the document has been written in plain English. This provides easily accessible Australian Bureau of Statistics census data on local government areas. Statistical data for Victorian communities. Use reliable data to provide an evidence-base for prioritising language groups, such as creating accessible PDFs from a Word document.Ĭonsider whether your content needs to be translated into community languages When producing translated documentsĭecide who your audience is for example, parents/carers or professionals providing material to parents.Never use PowerPoint as this is the least accessible format. If you must create a PDF, it needs to be accompanied by another accessible format, such as MS Word.
PDFs are not recommended. They cannot be customised and this makes it difficult to read for people with disability. Review the list of potential errors in the Accessibility Checker pane.ĭetailed information is available on Microsoft Support.
#Document accessibility standards how to#
How to check MSWord documents for accessibilityĪccessiblity checker to make sure your document is accessible. WebAIM Microsoft Word guide for more guidance. They are easier to make accessible. To find out how to create an accessible document, visit
use the department’s official templates.All pages on the website are print friendly.Ī strong user need for a document, for example a template, activity sheet or poster for printing, is the only exception.You meet your accessibility obligations.The pages can be run through online translators, but documents cannot. Web pages are more useful for visitors who are not fluent in English.Downloading large files (over 1MB) can be difficult, especially in regional and remote places.Documents do not work well with assistive technologies, such as screen readers.They also do not resize on mobile devices. Word documents and PDFs are almost impossible to use on mobiles and tablets.Less than 5 per cent of our visitors click on documents.Users cannot search for keywords and find the insights in your document, it’s invisible to Google and internal search.If you have a long document to be converted to web pages, contact the Digital team who can let you know the best approach. Web pages are more responsive, accessible, better for search and easier to update. web copy).ĭocuments are less effective than web pages. This means the content in your document should be HTML (i.e. HTML is the default format for government information. Content is not just web copy, it also refers to all digital content such as documents, tables, videos and images.
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